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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission should not have been published previously, and should not be concurrently under consideration for publication elsewhere.
  • The submission file should be in OpenOffice, Microsoft Word, or RTF  file format.
  • Where available, URLs (esp. doi links) for the references should have been provided.
  • The text should adheres to the stylistic and bibliographic requirements.

  • Where applicable, the rules in the International Code of Zoological Nomenclature (4th edition 1999) should be followed.

Author Guidelines

Publication and scope. All submitted manuscripts are subject to initial appraisal by the Editor, and, if found suitable for further consideration, to peer review by independent, anonymous expert referees. All peer review is single blind. The journal emphasizes high quality and informative illustration, in both line drawings and photographs. Additional data files, such as raw data, documents, animations, 3D reconstruction, data for 3D reconstructions and so forth, can be presented as online supplementary material. Alternatively they can be deposited in permanent repositories and linked from the text.

The journal is published 6 issues per year, including original research articles, reviews, and short communications on palaeoentomology, fossil terrestrial arthropods and amber research, i.e. systematic palaeontology, morphology, diversity, palaeogeography, palaeoecology, palaeobehavior, evolutionary and phylogenetic studies on fossil insects and terrestrial arthropods, biostratigraphy, taphonomy, and amber (deposits, inclusions, geochemistry, curation). Descriptions of new methods (analytical, instrumental or numerical) should be relevant to the broad scope of the journal.

Editoral office. The editoral office is located at the Nanjing Institute of Geology and Palaeontology, Chinese Academy of Sciences.

Manuscript preparation. The format is the same as another journal of Magnolia Press (Zootaxa). The text should be single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables should be placed within the text at the appropriate points, rather than at the end.  High resolution images can be submitted after acceptance. For large manuscripts with many images, these images can be submitted as supplementary files following the submission of the text part of the manuscript (We also offer an in-house proofreading and editing service here:

The arrangement of the main text varies with different types of papers (a taxonomic revision, description of new species, an analysis of characters and phylogeny, a catalogue etc.), but should usually start with an introduction and end with a list of references. References should be cited in the text as Smith (1999), Smith & Smith (2000) or Smith et al. (2001) (3 or more authors), or alternatively in a parenthesis (Smith, 1999; Smith & Smith, 2000; Smith et al., 2001). All literature cited in the text must be listed in the references in the following format (see a sample page here in PDF).

A) Journal paper
Smith, A. (1999) Title of the paper. Title of the journal in full, volume number, page range. 

B) Book chapter
Smith, A. & Smith, B. (2000) Title of the Chapter. In: Smith, A, Smith, B. & Smith, C. (Eds), Title of Book. Publisher name and location, pp. x–y. 

C) Book
Smith, A., Smith, B. & Smith, C. (2001) Title of Book. Publisher name and location, xyz pp.

D) Internet resources
Author (2002) Title of websitedatabase or other resources, Publisher name and location (if indicated), number of pages (if known). Available from: (Date of access).

Dissertations resulting from graduate studies and non-serial proceedings of conferences/symposia are to be treated as books and cited as such. Papers not cited must not be listed in the references.

Please note that: 

(1) journal titles must be written in full (not abbreviated) 

(2) journal titles and volume numbers are followed by a ","

(3) page ranges are connected by "n dash", not hyphen "-", which is used to connect two words. 

For websites, it is important to include the last date when you see that site, as it can be moved or deleted from that address in the future.

Grant support details should be included in the Acknowledgement section before the Reference section.

On the use of dashes: (1) Hyphens are used to link words such as personal names, some prefixes and compound adjectives (the last of which vary depending on the style manual in use). (2) En-dash or en-rule (the length of an ‘n’) is used to link spans. In the context of our journal that means numerals mainly, most frequently sizes, dates and page numbers (e.g. 1977–1981; figs 5–7) and also geographic or name associations (Murray–Darling River; a Federal–State agreement). (3) Em-dash or em-rule (the length of an ‘m’) are used far more infrequently, and are used for breaks in the text or subject, often used much as we used parentheses. In contrast to parentheses an em-dash can be used alone; e.g. What could these results mean—that Niel had discovered the meaning of life? En-dashes and em-dashes should not be spaced.

Copy-editing. We offer a proofreading and editing service that corrects for grammar, punctuation, and spelling errors, and improves flow, clarity, and readability in a natural English tone. Your paper will also be checked for in-text citations consistent with the reference list. Whether you are a native English speaker or not, an alternate pair of eyes always helps!
Order our copy-editing service here:

Submission. To submit a manuscript, follow these steps:

1) Register as author (not just reader or reviewer; if you originally registered as a reviewer, then go to profile page to add the role for authors)

2) Select which section (article, review …) for your submission

3) Confirm that items in the submission checklist are followed

4) Enter comments to editor (e.g. suggesting reviewers …)

5) Upload the main text file (this is the file for review and ideally should include low quality images and tables as well); if there are too many images, then upload text with tables and figure legends and upload figures as supplementary files in step 4 later. (Please provide all the authors' names, emails and orcids. (

6) Enter metadata for each author and article

7) Upload figure files if your main text does not include them

8) Confirm submission

Publication Ethics. We endorse the ethics guidelines recommended by the Commission on Publication Ethics (COPE). We are firmly against any form of falsification or fabrication of data and plagiarism (including self plagiarism without proper attribution) and will treat any breach of ethics standards seriously in accordance with the COPE guidelines.

More detailed ethical guidelines for authors, reviewers and editors can be found here:

Review process. When a manuscript is received, the editor will have it reviewed by at least two peers qualified to evaluate the manuscript and he/she normally asks the reviewers to complete the review in one month. However, the reviewing process will normally take longer, depending on the length of the manuscript and reviewer's responses.

Page charge and colour plates. There is no page charge for publishing with Palaeoentomology. Publication of colour figures/photographs in online edition is also free of charge (print version in black and white). If colour plates in the print edition are desired, authors will be asked to contribute towards the full cost. Current rates: 100 USD for 1 colour page; 25% off for 2 or more colour pages.

Order colour plates here:

Open access. Palaeoentomology endorses the open access of taxonomic information and has published more open access taxonomic papers than any other journal. Authors who have funds to publish are strongly encouraged to pay a fee of 20 US$ per printed page to give free online access of their papers to all readers at this site or their own site. Open access papers are read by more people and are expected to have higher citation rates.

All open access papers are licensed under a Creative Commons Attribution-NC 4.0 Unported License.

Order open access here:

Reprints. Each author will be given a free e-reprint (PDF) for personal use (printing a copy for own use or exchange with other researchers, but not for deposition in a library/website/ftp-site for public access). 

Printed copies of each paper/monograph in the form of the regular reprint can also be produced by the Publisher for purchase by authors at cost to authors, with a discount based on the number of copies ordered. 

Order reprints here:

Order hard copies here:

A designated cover image will appear as the online issue cover image or printed volume cover image when published. If you would like your image to be used as the front cover, please visit:

Order Designate cover image at:

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.